1. Exhibitor Terms and Conditions
Booking- an application for a stand made by an Exhibitor on the Booking Form which has been accepted by the Organiser
Booking Form – the exhibitor booking form on the WRc plc website
The Event – WRc Innovation Day 2016
The Organiser - WRc plc
The Exhibitor – any company or person ordering display space at the Event
Fee – the charge for the stand as set out in the Booking Form
2. Stand application, allocation and payment
All Bookings are sold subject to these terms and conditions.
To apply for a stand, the Exhibitor must submit a completed Booking Form to the Organiser by 29th February 2016. If the application is successful, the Organiser will notify the Exhibitor that his application has been accepted and send him its invoice for the full amount of the Fee. Payment terms are standard 28 days.
Stands are assigned subject to availability. The Organiser reserves the right at any time to re-arrange the stand layout or allocation and compensation will not be given.
If the Exhibitor fails to pay any sum due in the time and manner agreed herein, the Organiser may in writing require the Exhibitor to forego the stand allocated without the Organiser being under any liability to refund or abate sums paid or due herein.
[The Exhibitor shall be responsible for the settlement of contractors’ accounts in respect of items ordered in addition to those supplied in the stand package. The Organiser reserves the right to alter the package under certain circumstances such as where the Exhibitor occupies only part of the stand as drawn on the original stand plan.
All costs are quoted in UK Sterling. Any sums transferred from outside the UK will be payable at the exchange rate applicable on the date of payment.
If the Organiser requires the services of a third party to retrieve any overdue sums, the Exhibitor will be fully liable for all legal costs, court costs and professional fees.
3. Exhibitor cancellation
If the Exhibitor gives written notice to the Organiser at any time prior to the Event, that he wishes to cancel his Booking or in the event of his failure to occupy the stand space by the day prior to the day of the Event, the Organiser will have absolute discretion to deal with the display space as it thinks fit, without being under any liability to refund or abate any charges paid or due herein except as provided below.
Fees for Bookings cancelled after 29th February 2016 cannot be refunded unless the Event is cancelled or rescheduled by the Organiser (see condition 4 below).
Cancellations received on or before 29th February 2016 will receive a refund (or where the Fees have not been paid in full a credit note) of 50% of the Fees.
To be effective, any cancelled Booking must be received by the Organiser in writing either by email or post.
In the event of the Exhibitor becoming bankrupt, going into liquidation or being under any appointment of a receiver, the Organiser reserves the right to cancel any Booking without being under liability to refund or abate any charges paid or due herein.
4. Change of date or venue or cancellation of the Event by the Organiser
The Organiser reserves the right at any time to change the date and/or venue of the Event or to cancel it altogether if the Organiser, for any reason whatever, deems it necessary or advisable.
The Organiser will so far as it is practicable, give to the Exhibitor reasonable prior notice of such a change or cancellation with the option of agreeing to the change or requesting a refund of Fees already paid. The Exhibitor agrees that under these circumstances he will have no further claim against the Organiser.
It is the Exhibitor’s responsibility to notify the Organiser of any change to the contact details set out in the Booking Form.
Any electrical equipment or appliance which the Exhibitor proposes to use for the Event requires a current Portable Appliance Test (P.A.T.) certificate.
All stands, fittings and materials which the Exhibitor proposes to use for the Event must be fire-retardant in accordance with the appropriate legislation.
The Organiser reserves the right to require the Exhibitor to remove anything from the stand which is not appropriately certified or which, in its absolute discretion, it deems unsuitable. The Exhibitor will indemnify the Organiser against all actions, costs, claims and demands in respect of any breach of the provisions of this clause.
The Exhibitor may not, without the prior written consent of the Organiser, re-sell or transfer a Booking or sublet or share the whole or any part of a stand.
Canvassing for orders and the distribution or display of printed materials, except by the Exhibitor on his own stand, is strictly prohibited. If the Exhibitor is in breach of this provision he/she may be asked to surrender the said display/printed materials and be required to leave the Event.
8. Disturbances and behaviour policy
The Exhibitor must ensure that any sound coming from his stand is kept to a volume that does not cause any annoyance to other exhibitors. The Organiser reserves the right to refuse access to or remove from the Event, any person, equipment, publicity or promotional material that is inappropriate, harmful, offensive, obscene or illegal. In case of any dispute, the Organiser’s decision is final.
9. Insurance and security
The Exhibitor should ensure that all items on his stand are covered by full and comprehensive insurance and that valuables are locked away at all times. The Organiser cannot accept responsibility for any losses incurred.
10. Limitation on liability
The Organiser will not be liable for any errors or projections appearing in any literature associated with the Event.
Nothing in these terms and conditions shall operate to limit or exclude liability of either party for death or personal injury arising out of its negligence or for its fraud nor any other liability which cannot be excluded or limited under applicable law.
Subject as above:
- in no circumstances will the Organiser be liable to the Exhibitor for any loss of business, revenue, profit, anticipated saving or goodwill (whether direct or indirect) or any indirect, special or consequential loss arising out of or in connection with the Event or the Booking; and
- the Organiser’s liability in respect of any other loss arising out of or in connection with the Event or the Booking will be limited to a refund of the Fees paid.
The Exhibitor shall defend, indemnify and hold harmless the Organiser from any loss, liability, claim or demand, including reasonable legal fees, made by any third party arising from any cause whatsoever in connection with the participation at the Event by the Exhibitor, his agents, contractors or employees. The Exhibitor should also ensure that it has its own public liability insurance, with an indemnity limit of at least £2,000,000 per claim and such insurance policy must include an ‘Indemnity to Principals Clause’ including subrogation rights.
12. Breach of Terms and Conditions
If the Exhibitor is in breach of any of these terms and conditions, the Organiser reserves the right, without notice to the Exhibitor to offer the stand/sponsorship to another person or use it in any manner it deems fit. This shall not be construed as affecting the responsibility of the Exhibitor to pay the full amount specified in the Booking.
Any dispute or enforcement shall be settled under English Law.